Sales Orders Billed to Multiple Third Parties

Scenario: A Customer wishes to purchase 3 high-dollar items from your store. He will pay cash for the first item, finance the second item through one manufacturer's finance plan, and finance the third item through another manufacturer's finance plan.

The following steps will insure that Sales History is created in the customer's name while Accounts Receivable records will be created for each of the finance companies.

1. Create Customer accounts for the new customer and each of the finance companies:

2. Create an order with FELGEO (George Fellows) as the customer:

Initially, the order indicates that it is to be both shipped-to and billed-to the customer, George Fellows. As Mr. Fellows will be paying cash for the first item ... CD-204 ... the order indicates that 1-item is to be shipped. The shipped/committed quantity for the other two items are left blank.

3. When saving this order, you will be offered the option of applying the invoice to the customer's account. You will reply "No" and will then be presented with the following Payment Details screen where you will enter the amount of cash (or check) received:

The sale will be recorded to George Fellow's sales history and an invoice will be produced detailing the full order and showing which item was paid by cash/check. To view the invoice, click here.

4. Now, you will process the remaining two finance company invoices. The previous transaction created a backorder, for the remaining two items, and left that as an open order in Order Entry. First, however, you must return to the customer's account ... FELGEO ... and change the "Billing No." field to FC1 (Finance Company #1):

5. In Order Entry, re-open order #700545. You will notice that the Customer No. is still FELGEO but the Ship-to information has changed from "Same" to "George Fellows" and the Bill-to information has changed to Finance Company #1:

You will also notice that only the two remaining items show on this order. As RC4850 will be financed through Finance Company #1, you change the Ship/Committed quantity to "1", leaving the TV-5200 quantity blank. Upon processing this order, the sale will be recorded to George Fellows sales history and to Finance Company #1's accounts receivable. To view the resulting invoice, click here.

6. Repeat steps 4 and 5 for Finance Company #2. To view that resulting invoice, click here.

Results: The previous steps insure that ALL sales history may be recalled using the customer's account number and that the appropriate invoice amounts will be posted to the accounts receivable of each finance company, making them easy to locate when their payment checks arrive.

Quickly browsing Sales Analysis for FELGEO, you will find all three invoices:

The following reports will also confirm that your postings were completed correctly:

To contact our company please call

Jim Young - Master Consultant & Certified Business Partner for Sage BusinessVision for California, Nevada and Colorado

Main Office - Martinez, California

(925) 372-5954

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Last modified: 11/16/09

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